Training Program on Business Writing Skills conducted at KIIT
A Training Programme on “Business Writing Skills” for sixty nine junior non-teaching executives was conducted in two batches from 10.00 am to 1.00 pm & 2.30 pm to 5.30 pm at the Conference Hall, Campus -III on 10th January, 2020.
The Programme was inaugurated by Dr. Narayan Tripathy, Director General(Admn.), KIIT Deemed to be University. Dr. Tripathy motivated the participants to develop good writing skills following a standardized approach as we have achieved “The Institution of Eminence” status . He also advised the staff members to make the Programme interactive, with their active participation. The Programme was conducted under the overall monitoring of Sri Sibananda Mishra, Director ( HR) who also graced the session.
Dr. Chinmay Kumar Das, Director(Admn.) Founder’s Office acted as the resource person and elucidated on the aspects of business writing which encompasses official communication. He initiated the discussion by asking a few searching questions on basics of noting & drafting like asking whether a draft is necessary, who should be addressed & who will sign, are all the details available, relationship between sender & receiver, availability of details, recipient’s response, logical sequence of writing and urgency with security grading. He said that a rough draft of the official communication should be approved by the competent authority. Besides, the writing should be error free, encompassing all details. The choice of words are very important, as those make a big difference. Moreover, it should be ensured whether the writing is logically sequenced or not.
Dr. Das discussed different formats of the communication, i.e. Letter, Demi-Official Letter, Office Memorandum, Inter Departmental Note, Note Sheet, Note for approval , Recording minutes of meeting, Basics of MoU etc. He also highlighted four deterrents of effective communication like redundancy, verbosity, circumlocution and repetition, which should be avoided. Besides, he made a thorough analysis on different forms of writing formats with inputs from Govt. of India guidelines and necessary changes that can be made as per the KIIT Deemed to be University‘s requirements, practice & usage. He emphasized on the three important parameters i.e. people, process & system for organizational development.
Dr. Narayan Tripathy, DG, Administration, also shared valuable tips for the participants like exhorting them to speak about their job role and how they can make a change with their positive outlook and continuous improvisation efforts. The participants also underwent practical writing session and made group presentations.
The Training Programme was held following the initiatives of the HRD Committee, KIIT DU. It was devised by Hon’ble Founder Dr. Achyuta Samanta and promoted by esteemed Pro-VC Prof. Sasmita Samanta.
Officials from HR Cell facilitated & coordinated the Programme.